Admissions Officer - Full Time
(Posting Date - 8/8/2008)

Under the direction of the Director of Enrollment Services, this position is responsible for developing, coordinating and ensuring the successful transition of prospective students to and through Quincy College.  The Admissions Officer will represent the college to prospective students, their families, school guidance counselors and other constituents about admission to Quincy College.  The Admissions Officer will also provide transfer guidance to four year schools with which Quincy College has agreements. Primary duties include but are not limited to:

• Promptly and courteously responds to phone calls, emails, and other requests from students, their families and other constituents;
• Schedules appointments to meet with prospective and current students to provide information about the college and address their issues and concerns;
• Conducts visits to high schools to promote Quincy College;
• Creates/maintains a database of all inquiries;
• Establishes relationships with school guidance counselors, business community and city and state officials to promote and market Quincy College;
• Manages mailings to prospective and current students;
• Assists in maintenance of records in the Admissions Office including admissions and advising information;
• Assists in admissions correspondence (both incoming and outgoing), including but not limited to, catalogs, bulletins, acceptance letters and requests for additional information;
• Assists students in advising them in selection of courses, major and the degree completion process;
• Is thoroughly familiar with all college programs and articulation agreements;
• Is thoroughly familiar with all college policies and procedures;
• Assists in all college functions, including but not limited to, orientations, open houses, welcome sessions, commencements, honors Convivium, community, and college meetings;
• Other related duties as assigned.

Educational Criteria:  Bachelor’s Degree required, Business concentration helpful; Master’s Degree preferred.

Qualifications: 

• A minimum of two years of experience in higher education;

• Computer and software competency required;

• Proven experience with information technology, data management, and predictive modeling;

• Excellent verbal and communication skills

• Demonstrated ability to creatively plan, organize, and execute complex events;

• Demonstrated teambuilding and networking skills;

• Demonstrated commitment to student success and enhancement of diversity;

• Proven competence in managing multiple tasks and completing priorities;

• Demonstrated ability to function effectively in a stressful work environment;

• Demonstrated ability to build relationships with faculty, co-workers, students, parents and other staff;

• Experience being a goal-oriented, charismatic, self-disciplined individual with interest in the success of the student;

• Proven success in designing programs to retain students;

• Understanding of and commitment to the mission, vision and strategic plan;

• Willingness to work evenings and weekends.

Life Balance Coach - Part Time
(Posting Date - 8/8/2008)

Life-Balance Coaches will assist in maximizing the academic potential of students who are participating in career and technical training programs. The incumbent will be responsible for conducting intake assessments, facilitating ongoing educational and life-planning sessions, organizing workshops, tracking student performance and services, attending monthly compliance meetings with partnering organizations, and providing referrals for services based on individualized needs. This position reports to the Dean of Enrollment Services, while also interfacing with other Life-Balance Coaches/Counselors in Enrollment Services; the position will be split between our Quincy and Plymouth campuses. This position is funded under the Perkins grant and continuation of the position is subject to the availability of funds.

Educational Criteria:  Bachelor’s degree in social work, counseling, counseling/psychology, disability services, college student personnel or a related field with significant coursework in counseling; Master’s degree preferred.

Qualifications:

Experience counseling youth from disadvantaged backgrounds in an academic environment;  must be committed to meeting the needs of both disadvantaged and culturally-diverse populations.  Higher Education experience helpful.

Financial Aid Staff Assistant (Part-Time)
(Posting Date - 8/8/2008)

Under the direction of the Executive Director of Financial Aid and working with other members of the Financial Aid Office,  the Staff Assistant will be responsible for reviewing documents received by students to complete financial aid files and prepare them for final awarding by the Executive Director/Associate Director.  The Staff Assistant may serve on college committees and teams and will often be the responsible party for specialized projects.  The Staff Assistant will also work directly with our student population, assisting with all Financial Aid Office-related issues and counseling students and parents.  The Staff Assistant may also be asked to complete other duties as assigned by the Executive Director of Financial Aid.  The Staff Assistant will  coordinate mailings for the department and direct work study students in the absence of the Associate Director. Primary duties include but are not limited to:

• Completing review process for all files for final awarding by Director and Associate Director;
• Reviewing ISIRs, including:

• preparing Missing Document Letters;

• determining what documents are necessary to complete each individual file for each academic year according to comments and information received on electronic student aid report (ISIR);

• entering appropriate codes into AS400 for each student so that letters will generate to notify students of necessary documents resolving “C” comments;

• requesting additional information from various agencies such as Department of Homeland Security, Social Security Administration, Selective Service, etc. to verify and/or confirm information submitted by the student on the FAFSA form resolving all conflicting file information;

• determining when and what information is necessary to ensure accuracy of student information submitted on FAFSA when the ISIR does not make sense or an error comment is generated, completing the verification process;

• reviewing all requested items submitted by the student/parent and comparing this information with information reported on the FAFSA;

• making the appropriate corrections as necessary when information is found to be incorrect per the submitted documents;

• Completing requests for information from students and agencies including:

• EDU Income Forms for Welfare;

• Information Exchange Forms for Mass Rehab;

• Letters for students as needed with regard to financial aid information;

• Issuing book vouchers, including calculating amount  of student book vouchers according to amount of tuition relative to financial aid award;
• Coordinating work study assignments and other projects, prioritizing work study duties according to office work load;
• Participating in Financial Aid Workshops/Information Sessions;
•  Participating in College wide activities including Open House, Orientation, Honors Banquet, and Commencement, etc.;
• Providing quality customer service including:

• Walk-in inquiries;

• Telephone inquires;

• Counseling students and parents; assisting them with FAFSA and Loan Applications.

Educational Criteria: Bachelor’s Degree required.

Qualifications:

• Proven competence in managing multiple tasks and completing priorities;

• Demonstrated ability to function effectively in a fast paced and stressful work environment;

• Demonstrated ability to build relationships with faculty, co-workers, students, parents and other staff;

• Willingness to work evenings and weekends;

• Understanding of and commitment to the mission, vision and strategic plan;

• At least two years of experience in higher education is preferred;

• Computer and software competency required;

• Demonstrated commitment to student success and enhancement of diversity;

• One (1) to three (3) years experience in Financial Aid.

Grant Writer - Part Time
(Posting Date - 6/12/2008)

Under the direction of the Vice President, Academic Affairs, The Grant Writer is responsible for researching and identifying grant funding opportunities, developing and submitting grant funding applications/proposals, and managing grant/grant monies once a grant is awarded.  The Grant Writer works in collaboration with Faculty and Administrators to identify grant needs/opportunities across Quincy College and trains Faculty and Administrators as necessary to assist in the development of proposals/submissions.  The Grant Writer stays abreast of laws, regulations, and changing/evolving grant requirements.

Educational Criteria:   Bachelor’s degree required, Master’s degree preferred; formal training in grant writing desirable.

Qualifications: 

•  Two to four years experience grant writing/proposal experience;
• Proven track record in obtaining grant funding through governmental (federal, state, other) and private entities/organizations;
• Excellent written communication skills;
• Excellent verbal and negotiation skills

Library Assistant
(Posting Date - 4/25/08, Updated Posting 4/29/08)

Reporting to the Chair, Library Services, the Library Assistant is a part-time paraprofessional whose duties include, but are not limited to:  charging, discharging and renewing library materials; shelving; answering informational and directional requests; filing; checking in materials and opening mail.

Educational Criteria:    Associate’s degree required; Bachelor’s degree preferred.

Qualifications:

• Ability to communicate effectively, to follow verbal and written instructions, to respond tactfully to requests, to operate basic office machines, and to possess a basic knowledge of Microsoft Office.
• Library experience preferred.

Director of Student Accounts - Full Time
(Posting Date - 7/29/08)

Under the direction of the Senior Director, Finance and Accounting, the Director of Student Accounts is responsible for the complete oversight of all aspects of student accounting operations in accordance with generally accepted accounting principles as well as having hands-on processing responsibilities to effectively manage student accounts.  This position entails some evening hours.

Required skills and attributes include, but are not limited to:

• Displaying a strong customer service focus;

• Providing high quality, accurate, cost effective, and timely service to internal and external constituents;

• Maintaining a high standard of integrity and professionalism.
  
  
  Primary duties include, but are not limited to:

• Promptly and courteously responds to general Business Office phone calls, emails, and other requests from students, their families and other constituents;
• Responds to student account queries, and requests for adjustments/statements/invoices;
• Assists in processing student refunds and student refund warrants;
• Works with the City Treasurer’s office to deal with duplicate/lost/bad checks;
• Works with Enrollment Services to resolve Business Office related questions and issues including removing/adding Business Office holds as appropriate;
• Sets up AS400 Charge and Refund tables each semester;
• Responsible for Accounts Receivable aging and cleaning up of accounts;
• Recommends student payment plans to Sr. Director.
• Assists in Business Office-related graduation audits;
• Facilitates the student Health Insurance waiver process;
• Assists with external audits in the accounts receivable area;
• Responsible for financial aid reconciliation;
• Performs other duties as assigned.

Educational Criteria:  Bachelor’s degree in Accounting/Finance required; Master’s degree in Accounting/Finance preferred.

Qualifications:

• 5-7 years experience working in an accounting and finance function with working knowledge of automated accounting systems, accounting procedures, financial reporting, and business office functions.

• Proficiency in current Windows based office software including Word, Access, Excel, and PowerPoint.

• Experience working in a higher educational institution a plus, as is working with the AS400 system.

Under the direction of the Director of Human Resources, the hands-on Human Resources/Payroll Coordinator assists in all areas of Human Resources operations.  The Human Resources/Payroll Coordinator is primarily responsible for College Payroll processing and interfacing with the City of Quincy, and accurate and timely recording and maintenance of all employee data and records.  The Human Resources/Payroll Coordinator maintains a high level of confidentiality, processes all front-end aspects of the payroll operation, ensures a high level of data and system integrity, and delivers top quality customer service to the college community.  Primary duties include but are not limited to:

• Verifying, processing, and accurately keying all personnel action forms, change authorization forms and time sheets;

• Accurate and timely calculation, processing and distribution of payrolls including execution of payroll changes, master file revisions, manual entries, pro-rated payments, tax computations and benefit deductions on an in-house payroll system;

• Processing payrolls including pay, employee status changes, benefit deductions, levy/garnishments, taxable fringe benefits, vacation and sick time balance tracking, etc.

• Maintaining employee files reflecting all payroll updates/changes and audit employee files for changes;

• Maintaining the flow of documentation for payroll changes including clear and open communication with internal departments to improve on accuracy and timeliness of payroll changes;

• Fielding and responding to employee inquiries regarding pay calculations;

• Reviewing and accurately processing all accruals;

• Assisting in preparing regular and timely reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management;

• Facilitating management and employee understanding of payroll procedures;

• Collecting, analyzing, preparing, inputting, and processing payroll data in an automated system to produce accurate and timely payroll;

• Ensuring compliance with all internal policies and procedures;

• Ensuring compliance with all applicable state and federal wage and hour laws;

• Investigating and making recommendations and resolving issues around payroll. 

• Counseling employees on benefits and assisting with new employee orientations;

• Investigating, making recommendations and resolving issues around benefits and general employee inquiries;

• Other duties as assigned.

Educational Criteria:  Associate’s degree from an accredited institution with a minimum of four (4) years direct experience required (see below), or Bachelor’s degree  with minimum of two (2) years direct experience required (see below); concentration in Human Resources, Business or Finance preferred.

Qualifications: 

• Minimum of two (2) to four (4) years experience in Human Resources field with a minimum of two (2) years successful hands-on payroll processing experience required;

• Excellent interpersonal skills required with the ability to develop and foster positive working relationships with all levels of employees;

• Excellent attention to detail;

• Good time management skills and strong organizational abilities;

• Ability to meet scheduled deadlines, and to plan and manage multiple projects;

• Strong customer and team orientation;

• Problem analysis and problem resolution skills;

• Strong verbal and written communication skills;

• Solid understanding of payroll and payroll tax laws;

• Ability to handle highly confidential information in a professional manner;

• Proficiency with automated payroll system, Windows operating system, report programs and Excel;

• Solid understanding of benefit deductions, garnishments, retirement and tax savings plans, payroll taxes and other related payroll processes.

Under the direction of the Executive Director, Facilities and Security, the Resource Officer’s primary responsibility is to serve and protect the students, faculty, staff and visitors of Quincy College.  Quincy College values the importance of environmental health and safety campus-wide.  Working in tandem with other Facilities and Security personnel, the College Resource Officer acts as the Security Officer for the College and provides a wide range of administrative and direct support to the campus community.  As part of a comprehensive commitment to buildings and grounds, as well as safety, the Resource Officer assists in maintenance and public safety matters as they arise.  Essential duties include, but are not limited to:

• Opening and securing campus buildings as directed;

• Maintaining inventory and building controls;

• Enforcing College and department policies;

• Providing perimeter patrol, enforcing parking regulations, and issuing violation warnings/tickets;

• Providing reception services and monitoring visitor entrances;

• Requesting photo identification or visitor sign-in;

• Providing vigilant campus observations;

• Investigative duties, and deployment of security devices and personnel;

Accordingly, the Resource Officer must exercise appropriate discretion and conduct.  This position requires interaction with campus staff, support staff, students, and the general public.

Educational Criteria:  High School or Technical school degree, G.E.D. or equivalent required; Associate’s Degree preferred.  Current valid First Aid and CPR Certificates required.

Qualifications: 

• Have a strong and proven record of being reliable;

• Be able to think quickly, and be decisive and responsive during times of conflict or crisis;

• Effectively communicate and appropriately follow established procedures;

• Possess superior interpersonal skills;

• Possess strong writing abilities;

• Have ability to multi-task in a challenging situation;

• Possess the ability to walk, move and/or drive throughout College buildings/campus and the exterior surrounds of the College campus without difficulty.

The Site Coordinator is first, a member of the Quincy College Faculty and secondly, a member of the Faculty of the School of Allied Health. In addition to faculty responsibilities, the Site Coordinator assists in the overall operations of the Nursing Program at the campus to which he/she is assigned. As such it is to be understood that the Site Coordinator in Nursing will comply with the philosophy and mission of Quincy College. The Site Coordinator is expected to maintain a high level of performance in the position, increase competence in his/her managerial role through continued professional development, and carry out such job related duties as may be assigned by the Program Coordinator or Chair. Duties, which may be assigned, are consistent with conditions set forth in the Quincy Educational Association Agreement for the Chair(s) or Coordinator(s) in the Nursing Programs.

The Site Coordinator assumes managerial oversight of all aspects of the nursing program at the assigned campus to assure quality of the educational offerings. In addition to managerial responsibilities, the Site Coordinator assumes a teaching load. Due to the nature of course offerings within the Nursing Programs the Site Coordinator works an extended work year (forty-eight weeks) for additional compensation.  Essential responsibilities include, but are not limited to:

• Works with the Dean(s), nursing Coordinator and Chair(s) to implement day-to-day operations of the Nursing Program at the assigned campus;

• Assumes teaching responsibilities for content in appropriate courses;

• Maintains collaborative relationships with college personnel both within and outside of the School of Allied Health;

• Collaborates with the Coordinator and Chair(s), participate in the recruitment of program faculty;

• Collaborates with the Chair(s), and Coordinator, provide direction for faculty in the development, implementation and evaluation of Program curriculum;

• Collaborates with the Coordinator and Chair(s), orient new Adjunct faculty to their role and job responsibilities and assist current faculty to identify and meet their professional development needs;

• Collaborates with program faculty, recommend to the Coordinator and Chair(s), appropriate items for inclusion in the Program’s annual budget;

• Collaborates with the Coordinator and Chair(s), prepare and maintain appropriate documentation and reports of nursing program activities for internal and/or external use;

• Participates with other members of the teaching team in the planning, organizing, implementing and evaluation of nursing courses;

• Participates with other members of the teaching team in the annual review or revision of course outlines, bibliographies, study guides, media and other related course materials;

• Recommends to the Coordinator and Dean, class and clinical schedules at the assigned campus;

• Maintains class and clinical records for all students at the assigned campus;

• Participates in student recruitment activities on behalf of Quincy College and the Nursing Programs for the assigned campus;

• Serves on nursing organization committees;

• Attends departmental and campus meetings;

• Demonstrates motivation, self direction and perseveranc