Policy 7.07: Third Party Billing

I. Policy

Some students may receive financial assistance for tuition, fees and books from third Parties, including federal and state agencies, foreign sources and private enterprise. The Business Office  shall bill and collect in a timely manner from third parties on the basis of accurate information contained in applicable students’ accounts.

The student is ultimately responsible for tuition, should the third party not pay. The College retains the right to withhold transcripts, future registrations, diplomas, and to refer past due balances to collection agencies, as outlined in Policy 7.06.

II.            Procedure

The Business Officer receives the third party contract and makes sure the contract is signed, reviews the dates, and checks the amount approved for books, fees, tuition.

If the contract covers all of the above, registration takes place. The Business Officer enters the information on the screen and gets a vendor number. Real charges have to be generated for third party; the Business Officer cannot bill on preliminary charges.