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Academic Advising


Academic Advising at Quincy College promotes the institution’s mission of encouraging academic achievement and excellence by guiding your decisions as you identify your academic goals. Our Advisors will assist you in taking ownership of your educational opportunities, becoming a member of the Quincy College academic community, and realizing your academic and professional potential.

Advising Learning Outcomes

  • Academic Advising at Quincy College is focused on the institution’s motto of teaching and learning, one student at a time. Accordingly, our goal is that, as a result of the guidance and mentoring you receive from both Faculty and Professional Advisors, you will:
  • Apply your developed understanding of the requirements for Quincy College degrees and certificate programs as you define your educational and career goals.
  • Craft a coherent academic plan—based upon a self-assessment of your abilities, aspirations, interests, and values—in order to achieve your established goals.
  • Apply your acquired knowledge of College policies, procedures, and deadlines to the decisions that you make and the business that you conduct as a student.
  • Cultivate the intellectual habits that lead to successful college-level and life-long learning.
  • Analyze and assess your academic strengths and areas in which you need improvement, and seek out Quincy College resources designed to assist you in developing your academic skills.
  • Assume responsibility for meeting your program requirements and tracking your progress towards completion.

Advisor and Advisee Responsibilities

At Quincy College, we approach advising as a partnership between you and your Academic Advisor—you’ll work together with the common purpose of helping you succeed academically by attaining the outcomes outlined above. You each have responsibilities in this partnership.

Advisee Responsibilities

In order to be a successful advisee, you should:

  • Understand and monitor your academic progress via the QC Portal.
  • Contact your advisor with any questions or concerns.
  • Complete online registration each semester after your advising session.
  • Work with your advisor to assure no holds prevent you from timely registration each term.
  • Prepare for, and bring necessary information to, advising sessions, such as your printed audit and/or academic plans.
  • Be an active participant in advising meetings—ask questions, take notes, and follow-up after the appointment.
  • Become aware of, and adhere to, all College policies, procedures, and deadlines.
  • Seek academic assistance, such as advising, tutoring, and/or student success coaching as needed.
  • In the event you plan continue your education after graduating from Quincy, contact your transfer institution early to confirm you are positioning yourself for a smooth transition.

Advisor Responsibilities

You can expect your Advisors to:

  • Support you as you become a member of the Quincy College academic community.
  • Help you to develop a realistic educational plan consistent with your abilities and interests.
  • Help you understand Quincy College policies and procedures, your curriculum, and graduation requirements.
  • Teach you the best way to build your academic schedule from term to term.
  • Assist you in monitoring your progress towards academic and career goals.
  • Provide you with transfer information and advising.
  • Have discussions with you, and connect you to other faculty and staff who can guide your academic development.
  • Respond to your emails in a timely manner and proactively reach out to you on a regular basis.

Our advisors will gladly set individual appointments with you—simply call our office at 617-984-1720. We also accept walk-in appointments, however, if your time is valuable to you and you can’t wait to be seen, please do reach out and set a specific time and date for your appointment with us. Additionally, if your work schedule does not permit you to see us during our regular hours, please reach out via our email at: advising@quincycollege.edu. The Office of Academic Advising looks forward to working with you.

Academic Advising
(617) 984 – 1720

Common Academic Terms

Degree Audit – A worksheet outlining all course requirements for your degree or certificate program.

Portal – An online system where students access grades, register for courses, view degree audit sheet, add/drop courses, access college e-mail, view important messages from instructors or the institution.

Academic Probation – Warning status students receive when they fail to meet academic progress standards.

Associate’s Degree – An Associate’s Degree is a diploma granted by a community college, usually after a student earns at least 62 academic credits. Students who earn associate’s degrees need at least two academic years to earn all the academic credits they need for their degree. For this reason, an associate’s degree is also referred to as a “two-year degree,” and a community college is sometimes referred to as a two-year college. In spite of the “two year degree” label a majority of students take longer than two years to complete an Associate’s Degree.

Certificate – A Certificate is a diploma granted by the community college for fewer credits than a degree. A certificate program is the collective term for all the courses and other requirements you fulfill in order to earn a certificate in an academic or technical area. Your certificate program is the area in which you earn your certificate, for example Criminal Justice. At Quincy College, certificate programs are from 16 to 31 credits.

Core Curriculum – This is a group of courses that provides you with basic knowledge across all of the academic disciplines (English, math, science, etc.) at Quincy College. All degree-seeking students are required to complete the Core Curriculum.

Registration – When you select, schedule, enroll in courses for the next semester, you register. In order to register you refer to the schedule for the semester and you consult an advisor. After determining which courses to take, you present proof of payment and have your name and courses entered into the Quincy College computer system. By registering, you make an official commitment to take the courses you have selected.

Must Pay – Quincy College requires all students have funding available at time of registration. This means your financial aid must awarded or you must be able to pay out of pocket.

Syllabus – A written description of the contents and requirements of a course is a syllabus. The syllabus contains the dates of the classes, the assignments, quizzes, exams, research, projects, and other work scheduled for a course in one semester. The instructor for the course gives the students a syllabus at the beginning of the course.

Developmental Courses – Courses that provide students with the fundamentals in a certain academic area in order to prepare them for college-level courses are developmental courses. For example, “ENG 090: Basic Comp” provides students with the fundamental writing skills they need in order to prepare them for the demands of college-level English courses.
Students take a College Placement Test shortly after being admitted to the College in order to determine whether they need to take developmental courses. If they score below a certain level on the assessment, they must take developmental courses.

There is institutional credit, not academic credit, for developmental courses. Quincy College offers developmental courses in English and math.
Format adopted from Northeastern University Center’s for Academic Success and NACADA.

Academic Advising
(617) 984 – 1720

Advising FAQ

How do I change my major?

You will need to submit the Declaration/Change of Major form to the Registrar’s Office in the Welcome Center. Please see your advisor before changing your major.

How do I use the GPA calculator on the My QC Portal?

How do I repeat a course?

Courses may be repeated in order to earn a better grade. In all cases the most recent grade earned in a course is the one used in calculating the overall grade-point average; however, previous grades remain on the transcript followed by the word “Repeat.” Consult your academic advisor before repeating a course. Students are required to pay normal tuition charges for all repeated course work.

How do I transfer credits to Quincy College?

You must acquire official college transcripts from the institution you are transferring from. Transcripts must arrive at Quincy College in a sealed envelope in order to be considered official.
Points to keep in mind:

  • All grades must have a final grade of C or better
  • All course(s) must be equivalent Quincy College level courses (please see your advisor for more information)
  • College-level courses must have been completed at a regionally accredited institution in order to be considered for transfer into Quincy College (please see your advisor for more information)

What is the difference between traditional and non-traditional classes?

  • Traditional courses are generally 15 weeks in length and meet once or twice a week
  • Flex courses can be taugh in five-week, ten-week, or ten-day formats

What is the difference between fall semester, springs semester, winter session, summer session?

  • Fall semester classes generally start in early September and run through late December
  • Spring semester classes generally start in mid-January and end in mid-May
  • Winter Intersession classes are held in the break between the Fall semester and the Spring semester
  • The winter session course is ten days long
  • Summer session generally start end of May and go through August
    • The summer course can be five week, ten week or ten day classes

What are online classes and Hybrid Classes?

  • Online classes are held entirely online
  • Hybrid class meet both online and in the classroom. Typically a hybrid course will meet three times throughout the course

What is the difference between adding/dropping a course and withdrawing from a course?

Add/Drop means: You can change the courses you are registered for by adding or dropping one or more courses. This is done through a formal procedure in which you fill out and sign an ADD/DROP form. Bear in mind that the add/drop period has an end date. You should be aware of the beginning and end dates of the add/drop period each semester.

  • Withdrawal means leaving a class after the Add/Drop Dealine. Withdrawing from a course results in a grade of “W”, which carries no academic weight or judgment, but can impact Financial Aid status. Please speak to an advisor before withdrawing from a course.

What is Academic Amnesty and who can get that?

Students who have had a break in enrollment for at least two academic years may, upon application for readmission, file a written petition with the Registrar for academic amnesty. If students are granted academic amnesty, all grades from Quincy College credit coursework completed at an earlier date are eliminated from computation of the grade point average and will not be applied to a Certificate or Degree program at Quincy College. Previous credit coursework will not be removed from the student’s scholastic record and transcripts. However, these records will clearly indicate that academic amnesty has been granted and the date that amnesty was approved. The Vice President for Academic Affairs, in consultation with the appropriate individuals, such as the Division Dean and/or program faculty, will make the final determination. (please see your advisor for more information)

What is the difference between part-time student and full-time student?

  • You are a part-time student if you are enrolled in courses totaling 11 credits or less in a semester.
  • You are a full-time student if you are enrolled in courses which total 12 credits or more.

How do I self-advise?

Make An Appointment

Any Matriculated Degree-Seeking students should meet with an Advisor to maintain progression toward completing the appropriate degree requirements in preparation for graduation.

Click here to make an appointment with a Quincy College Academic Advisor>

Make an appointment with a specific advisor via phone call email below:

Heather Keen  |  (617) 984 – 1721  |  hkeen@quincycollege.edu
Jillian Benn |  (617) 984 – 1725  |  jbenn@quincycollege.edu
Timothy Shaw | (617) 984 – 1726 | tshaw@quincycollege.edu

Download the Advising Schedule Worksheet. Use this worksheet to plan your class schedule.

Academic Advising
(617) 984 – 1720

Virtual Drop-In Hours

Meet with an Academic Advisor every Friday from 12pm- 2pm.

Click here to join via Zoom
Meeting ID: 860 5484 9358Passcode: 284113

Upcoming Dates:
March 22, 2024
April 5, 2024
April 12, 2024
April 19, 2024
April 26, 2024
May 3, 2024
May 10, 2024

Academic Advising
(617) 984 – 1720


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