I. Policy:

Students who are unable to complete a semester because they are called to active duty by the United States, or by the Commonwealth of Massachusetts, may upon verification, be granted the option of a refund, or credit of tuition and fees. With respect to any health insurance fee, this subject to the concurrence of Quincy College’s insurance carrier.

Students unable to complete coursework may withdraw from the course. Withdrawals under the Active Duty Military Policy may be received at any time during the semester by the Vice President of Academic Affairs. Incomplete grade requests shall be granted in accordance with Quincy College Policy 5.07A.

The President of Quincy College may waive or suspend any institutional policy or regulation that negatively impacts students in their withdrawal or subsequent readmission to the institution due to  a call to Active Duty.

II.            Procedure:

Any students who have received any form of financial aid including a full or partial scholarship or student loan or who expect to receive such, should contact the financial aid office at Quincy College to make appropriate arrangements.

Verification shall be provided by furnishing the Registrar with a copy of the Order to Active Duty within one week (7 days) of receipt of the Order. If the Order is not in writing, the student may sign an affidavit attesting to such Order which includes an address or telephone number where the institution can verify the Order and furnish the affidavit to the Registrar within one week (7 days) of receipt of the Order.

Students who under due diligence are unable to fulfill either of the above procedures due to an abrupt notification of an Order to Active Duty shall, at minimum, notify the Quincy College Military & Veterans’ Specialist of the Order, and shall provide either a copy of the Order or furnish the prescribed affidavit.

The Military & Veterans’ Specialist, upon request of a student, should assist the student in filing mitigating circumstances forms with external state and federal agencies (for example, the U.S. Department of Veterans Affairs) in an attempt to prevent overpayment charges being made against  the student.

Original: September 2017

Reviewed: September 2021