I. Policy
The Human Resources Department maintains a file on each employee of the College. The files are the property of Quincy College and are considered confidential in nature. It is the policy of the College to maintain all Personnel Records under the provisions of the Fair Information Practices Act, and according to and consistent with applicable City and College personnel policy provisions, local guidelines and requirements, current collective bargaining agreements and Federal, state and local laws.
II. Procedures
Employees may obtain access to their files by completing an access request in writing to the Human Resources Department and the employee shall make a mutually convenient scheduled appointment with Human Resources. Personnel Records must be examined in the presence of a member of the Human Resources staff. During the record review, the employee may request that certain documents be copied for him/her.
Original: June 2006