Employees are paid in accordance with their contract, letter of appointment or current collective bargaining agreement and as mandated by federal and state wage laws. Pay cycles are determined by position classification, category and status. All Regular Exempt professional employees are paid on a biweekly pay cycle through ADP and receive payment on Friday upon provision of services and submittal of proper time keeping documentation. Regular Full-time and Part-time Unit faculty members are paid on either a 21-week or a 26-week cycle and must complete upon hire a Deduction Notification Form indicating cycle preference. Each paycheck will include earnings for all work performed through the end of the current payroll period. Employees should consult with Human Resources or Payroll/Business Office to determine pay-cycle.
In the event that a regularly scheduled payday falls on a day off, such as a holiday, employees will receive pay on the last day of work before the regularly scheduled payday.
A. Adjunct Pay Practices:
Adjunct faculty teaching during the Fall and Spring are generally paid in three equal installments distributed throughout the Semester; Summer and Intersession Adjuncts are paid in two payments. At the beginning of each semester Adjunct employees shall receive a notice from the Business Office announcing the payroll schedule dates.
Changes in address, marital status, emergency notification information, and all other personal employee information changes must be reported promptly and may be changed by the employee in ADP.
B. Direct Deposit
As a City of Quincy employee, College employees may participate in the payroll Direct Deposit Program. It comes at no cost to you and is a simple, convenient and worry-free way to complete your personal banking. The Direct Deposit system allows you to deposit your total net pay into any bank of your choice, including most Credit Unions.
To enroll in Direct Deposit an employee must complete a Direct Deposit Authorization.
When making any changes, or closing an account to which you have authorized a direct deposit, it is imperative that you notify Payroll/Business Office at least 4 weeks in advance of the date of closing, or change in account. To change an account number or bank, an employee must complete a new authorization form.
Payroll Deductions
Benefit eligible employees are required to complete a Deduction Notification and Authorization Form in Human Resources.
The law requires that Quincy College make certain deductions from every employee's compensation. Among these are applicable federal, state, and local income taxes.
Quincy College may offer other programs and benefits beyond those required by law. Eligible employees may voluntarily authorize deductions from their paychecks to cover costs of participation in these programs. Any questions concerning regarding deductions may be addressed to the Payroll/Business Office.
C. Pay Periods
Paychecks are issued on Fridays and cover a two week pay period prior to the week payment is processed. As an example, if a 52-week employee receives a pay check on Friday September 24th the payment of wages covers the period of Sunday, September 5th though Saturday September 18th. Pay cycles vary and are contingent upon the position and category.
Regular 52-week employees are paid weekly upon completion of assigned hours. Regular Full-time and Part-time Faculty shall choose either a 21-week or 26-week payment cycle. Adjunct employees are typically paid in three (3) increments during a contracted semester. Summer and Intersession Adjunct employees are typically paid in two (2) increments and are dependent upon the provisions outlined here within. Consult with Payroll/Business Office for further details.
Original: June 2006; Updated September 2021