A. Personal Time

Each Regular staff employee in a budgeted, benefit-eligible position shall be allowed up to two days of leave with pay for the purpose of transacting or attending to pressing personal, legal, business, or family matters which require absence during a workday and which may not be completed otherwise. Except in an emergency situation, as may be authorized by the President, no personal leave shall be allowed three days before or three days after a holiday or vacation period, or during a college enrollment or registration period. Requests for such leave must be submitted in writing on the appropriate form to the appropriate senior staff officer at least 24 hours in advance of the requested day off when possible.

Unless otherwise specified in a contract or current collective bargaining agreement, active Regular employees working in a budgeted benefit eligible position of 20 hours per week (.5) or more shall be afforded Personal time pro-rata and are subject to the same guidelines here within.

Personal time is granted at the beginning of each fiscal year. New employees hired after July 1 of the current fiscal year will be allotted personal time of a pro-rated amount. Unused earned Personal time is not to be carried over from one fiscal year to the next.

B. Sick Time:

Each active Regular employee in a budgeted benefit eligible position shall be afforded Sick time  in the amount as stated in the contract current collective bargaining agreement or letter of appointment. Each active Regular employee working in a budgeted, benefit-eligible position of 20 hours per week or more shall be afforded sick time pro-rata and are subject to the same guidelines here within.

Sick time is granted at the beginning of each fiscal year unless otherwise stated in a current collective bargaining agreement, contract, or letter of hire. New employees hired after July 1 of the current fiscal year shall be allotted sick time of a pro-rated amount. Earned sick time may be carried over from one fiscal year to the next to the extent unused without limitation.

The College reserves the right to request from any employee seeking to use sick leave time documentation from a physician in a way of explanation of said sick leave request. The employee shall comply with all such requests from the College, the College reserves the right to  deny paid sick time requests where the illness is not documented and/or a pattern of abuse exists.

Unless otherwise specified in a contract or collective bargaining agreement, an employee will  not earn or accrue sick leave benefits during any significant leave of absence other than a military leave of absence. Military leave has no effect on this calculation of accrued sick leave benefits.

C. Vacation Time:

Unless otherwise stated in an appointment letter, contract, or current collective bargaining agreement, active Regular employees in a budgeted benefit eligible position shall, accrue vacation leave each pay period based on the amount of benefit eligibility.

Earned vacation time is a cash-out benefit meaning that upon separation, an employee is entitled to receive payment equal to the number of days earned to the extent unused as of the  effective date of separation.

Vacation leave may be accumulated and carried over from one fiscal year to the next in an amount not to exceed one year of accumulated accruals unless otherwise specified in a contract  or current collective bargaining agreement or as authorized by the President.

All requests for vacation leave must be submitted in advance and approved by  your supervisor.

Designated regular professional employees as specified by Executive Team members and/or senior divisional managers are not permitted to take vacation time off during the following periods due to the heavy workload associated with the start of the school year:

  • During the last two weeks of August into the first two weeks of September
  • During the last two weeks of January into the first two weeks of February

Non-Unit. Regular employees are granted the Monday and Friday of Spring Break week as two additional paid days off not to be deducted from the employees’ Paid Time Off bank, but to be given as a paid Holiday, as listed below, to compensate for required attendance at both January and May Commencement activities annually.

D. Compensatory Time:

Hourly, non-expect staff are entitled to an equal number of hours of compensatory time when they are directed by their supervisor to work additional hours beyond the 35-hour work week. Professional exempt staff are salaried employees and as such are not entitled to overtime or compensatory time off. Unit members should consult their current collective bargaining agreement to determine eligibility for this compensation benefit.

A compensatory time request must be completed in ADP and approved by the supervisor.

E. Holidays:

The College is closed for the following paid holidays:

  • New Years’ Day
  • Martin Luther King Day
  • President’s Day
  • Good FridayPatriot’s Day
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Labor Day
  • Columbus Day
  • Veteran’s Day
  • Thanksgiving Day
  • Thanksgiving Friday
  • Christmas Day

*Monday and Friday of Spring Break as scheduled by the College

*One half day New Year’s Eve as determined by the President

*One half day before Thanksgiving Day as determined by the President

*One half day before Christmas when Christmas occurs between Tuesday and Saturday, as determined by the President

For general purposes, unless otherwise noted in a current collective bargaining agreement, for eligible employees, when a holiday falls on a Saturday, Holiday observance will be on the preceding Friday. When a Holiday falls on a Sunday, Holiday observance will be on the following Monday. Refer to your specific contract for details. The dates of some holidays vary from year to year.

Original: June 2006;

Updated September 2021