I. Purpose

This policy outlines the procedures for officially withdrawing from courses or from Quincy College, ensuring students understand the necessary steps and the implications of withdrawal.

II. Policy Details

A. Official Withdrawal Process

  • Withdrawal Form:
    • Students wishing to withdraw from a course or from the College must complete an official withdrawal form.
    • This must be done online via the MyQC portal. The form is available on the MyQC portal and must be submitted online.
  • Notification:
    • Merely notifying an instructor or ceasing to attend classes does not constitute an official withdrawal.
  • Effective Date:
    • The effective date of the withdrawal, with no tuition refunds, will be the date the official withdrawal form is received online by the Registrar’s Office.
  • Approval Requirement:
    • The Registrar’s Office may require students to obtain approval from an academic advisor before processing the withdrawal.
  • Transcript Notation:
    • Upon official withdrawal, a "W" (Withdrawn) classification will be recorded on the student’s transcript.
  • Withdrawal Deadline:
    • No withdrawals are permitted after the last day to withdraw, as specified in the Academic Calendar.

B. Dropping vs. Withdrawing

  • Dropping a class is different from withdrawing. Dropping a class typically occurs during the add/drop period at the beginning of the semester and may have different academic and financial implications than withdrawing from a course after this period.

C. Implications of Withdrawal

  • Academic Records:
    • A "W" on the transcript does not affect the student's GPA but indicates that the student withdrew from the course.
  • Financial Aid:
    • Students receiving financial aid should consult the Financial Aid Office to understand the impact of withdrawal on their aid package.
    • Stress on Financial Aid: Withdrawal may significantly affect financial aid status, eligibility for future aid, and satisfactory academic progress.
  • Future Enrollment:
    • Proper withdrawal is crucial to avoid difficulties with future enrollment, satisfactory academic progress, and financial aid eligibility.
  • Refund Policy:
    • Students withdrawing and receiving a "W" grade will not be eligible for a tuition refund.

III. Responsibilities

  • Students: Responsible for initiating the withdrawal process by completing and submitting the official withdrawal form and consulting with relevant offices (e.g., Financial Aid, Academic Advising).
  • Registrar’s Office: Ensures proper processing and recording of withdrawals and provides necessary forms and guidance to students.
  • Advisors: Provide consultation and approval where required to ensure students understand the academic and financial implications of withdrawal.

IV. Review and Amendments

This policy is subject to periodic review and amendments to reflect changes in institutional requirements, academic regulations, or student needs.

V. Important Reminders

  • Students must check their Quincy College email regularly for any communications regarding their withdrawal status.
  • Adhering to the proper withdrawal process helps maintain good academic standing and financial stability.

Original: January 2006

Updated: August 2021

Updated for Gender Inclusivity:  Spring 2023; July 2024