I. Purpose

This policy outlines the procedures for the retention and disposal of student records at Quincy College, ensuring compliance with state and federal guidelines.

II. Policy Details

A. Record Retention

  • Location: All information and records are maintained on the Student Information System.
    • Compliance: Records are retained according to state and federal guidelines to ensure proper handling and storage.

B. Disposal of Records

  • Records that have met their required retention period will be disposed of in a manner that ensures confidentiality and security, in compliance with state and federal regulations.

III. Responsibilities

  1. Registrar’s Office: Responsible for managing the retention and disposal of records in accordance with this policy and ensuring compliance with applicable guidelines.
  2. IT Department / Hosted Provider: Supports the Student Information System to ensure records are securely maintained and accessible as required.

IV. Review and Amendments

This policy is subject to periodic review and amendments to reflect changes in legal requirements and institutional needs.

V. Important Reminders

Proper retention and disposal of records are critical to maintaining compliance with legal standards and ensuring the confidentiality and security of student information.

Original: April 2003

Updated: July 2024