Pell Grant

After the add/drop period, every student awarded a Pell Grant has their enrollment status reviewed. Students who are enrolled less than full-time will have their Pell Grant (and any other applicable aid) adjusted. The aid is then coded to be transmitted to the College Business Office. A new Award Letter is sent to the student.

Federal Supplemental Opportunity Grant (SEOG)

Students who are enrolled full-time (12 credits or more) and are eligible for a Pell Grant may also be able to receive a Supplemental Educational Opportunity Grant (SEOG). If a student is eligible for the SEOG at the time of the Pell Grant verification, the grant is coded for transmission to the Business Office. If a student is enrolled less than half-time, the SEOG is canceled when the Pell Grant is adjusted. A new Award Letter is sent to the student.

Direct Loan

When Direct Loan checks with EFT rosters are received (30 days into the semester) the student’s enrollment status is reviewed. Any student enrolled for less than six credits at the time of the receipt of the Stafford Loan money will have their loan disbursement returned to ASA and their loan canceled. A new Award Letter is sent to the student.

Mass Grant

When the Financial Aid Office receives the Mass Grant Certification Roster (sometime during the fall semester) the student’s enrollment status is reviewed. Any student on the Mass Grant Certification Roster who is enrolled less than full-time will be coded as ineligible. Students who appear to be eligible will have their SAI reviewed to determine whether the SAI meets the eligibility criteria. If the student meets the criteria to receive a Mass Grant, the Mass Grant Award is added to their Aid Award and coded as eligible. This allows the student to be notified of the aid eligibility. The Certification Roster is then signed by the Associate Vice President of Financial Aid and returned to the Office of Student Financial Assistance. A new Award Letter is sent to the student.

When the Mass-Grant Payment Roster is received, the student’s enrollment status is reviewed. If the student is enrolled full-time, the student’s SAI is then checked. This second check assures quality awarding and disbursements per state regulations. Once it is confirmed that a student is eligible to receive a Mass Grant, the student’s award is coded to be transmitted to the Business Office.

Massachusetts Part-Time Grants

If the Massachusetts Office for Student Financial Assistance is able to fund these programs they transfer funds to Quincy College and notify the Associate Vice President of Financial Aid of the funding availability. Students are then awarded the Mass. Part-time Grant or Gilbert Grant based on the established criteria. Because the money is received by the College prior to its awarding, the grant is coded to be transmitted to the Business Office as the aid is added to the student’s award. A new Award Letter is sent to the student.

MA State Free College 

Disbursement of Free College normally occurs after add/drop period. The financial aid office will review all registered credits and make appropriate adjustments to the student accounts and send a revised award letter to the student(s), when applicable. While reviewing students registration the financial aid office confirms the student has met satisfactory academic progress (SAP) and verify students are in a qualifying degree program per semester. Eligibility is calculated after all other need-based aids (grants or scholarships) are applied to cover the remaining balance for the applicable semester.  

Original: October 1999

Updated: July 2023; July 2024