As a public institution, Quincy College abides by the laws and statutes governing release of information. In an effort to promote our mission and to foster a positive community relationship, all inquiries from representatives of the media shall be immediately referred to the President of the College. No College employee is authorized to discuss College business with the media without the President’s approval.

The official source of all public relations information about the College is the President’s Office. All requests for public relations information should be referred to the President.

All matters concerning job applicants and employees are kept confidential. Requests for information on prospective, current, or former employees should be directed to the Director, Human Resources. This service is maintained for the protection of employees and for compliance with laws pertaining to personal privacy.

Job Applicant Information

As part of the interview process, confidential application information, such as resumes, application forms, or background investigation information, may be given to Quincy College employees involved in the interviewing process to determine qualifications of a job applicant for the open position. In the event that such a job applicant is offered and accepts employment at Quincy College, copies of the application information will be kept in the personnel file of the applicant selected for the position.

Employment Reference or Other Outside Requests

Generally, Quincy College provides only limited information to outside business or government entities that request information about employees or former employees. Quincy College provides only limited information to outside business or government entities that request information about employees or former employees. Quincy College will verify information by either confirming or denying the accuracy of the information provided in the following areas:

  • Date of Employment,
  • Job Title, and
  • Current Compensation (if authorized by the employee in writing).

No other information will be volunteered. All requests for information should be directed to the Director, Human Resources.

When an inquiry pursuant to a law or regulation comes from a government agency, Quincy College will  comply with the terms of the inquiry and release the information requested or required by law. These inquiries may involve such situations as a police investigation, garnishments, Internal Revenue Service cases, Workers’ compensation cases, court subpoenas, etc.

Credit Information

These requests are normally for credit information relating to an application for a mortgage, a loan, retail credit, or other related credit. Quincy College will honor these requests only upon receipt of written approval for release of such information from the employee.

Original: October 1999